Reserve a 2024 Volunteer Trip to Pine Ridge

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RE-MEMBER VOLUNTEER TRIP TERMS AND CONDITIONS

Please carefully review our Terms and Conditions prior to signing the electronic document at the time of your trip request submission!

By initialing/signing this document, you are confirming that you have the authority to enter a contract on your organization’s behalf, and that you accept the responsibilities of the Group Leader (see below).

TRIP FEES AND PAYMENT POLICY

• The per-person program fee is $775, including a 4.2% tribal excise tax
• Kids’ Week fees (for children age 8-11) will be $387.50, including a 4.2% tribal excise tax
• School-sponsored trips will be reviewed and invoiced accordingly for tax-exempt eligibility

Based on strict IRS guidelines about tax-deductibility, donors are unable to receive a tax deduction when a good or service is received in return for the contribution. In this case, the trip fee covers the cost of services provided, materials, food, lodging, and transportation during your time with us and is not considered a donation to Re-Member.

Payments are due on date specified on invoice. For groups of two or more, payments are to be collected by the Group Leader and submitted via one check/credit card/ACH, rather than multiple checks from individual volunteers.

FIRST PAYMENT (40% of total balance) is due within 14 days of trip invoice being generated.

FINAL PAYMENT (60% of total balance) is due 8 weeks prior to trip date. Trips booked less than 8 weeks in advance will require payment in full within 14 days of the trip being invoiced.

For trips booked less than 60 days in advance, PAYMENT IN FULL is due within 14 days of the trip being invoiced.

CANCELLATION POLICY

Failure to pay an invoice and/or inform Re-Member of a cancellation or delay in submitting payment prior to due date may result in your group’s spots being released, a ban on booking future trips with Re-Member, and/or collection efforts.

For cancellations/reductions AFTER the first payment due date: There will be no refunds for cancellations/reductions, but the final payment balance will be recalculated to reflect the reduction in numbers.

For cancellations AFTER the final payment due date: There will be no refund or reduction in outstanding balance due.

SUBSTITUTION/ADDITION POLICY

Substitution is permissible. Additions are possible if space is available. Forms for substitutions/additions are due at once. Additions less than 8 weeks in advance of trip date will require full and immediate payment.

AGE REQUIREMENTS AND CHAPERONE RATIO POLICY

Volunteers must be age 12 or older. During our Kids’ Week program, children ages 8-11 are welcomed.

We require a ratio of 1 adult (18 years or older) for every 6 young people (17 years or younger). If the group consists of male and female youth, the group must consist of one adult of each gender.

DOCUMENTATION REQUIREMENTS

Each volunteer must complete a number of online forms. Instructions for completion will be provided by the Trip Coordinator. No volunteer will be permitted into Re-Member’s facilities without these documents on file. All forms are due by no less than one month prior to trip date.

THE RE-MEMBER EXPERIENCE

Re-Member serves many different individuals and groups, as well as schools and universities. Re-Member’s responsibility is to provide access to work experiences, exposure to Lakota culture, and most importantly, opportunities to build relationships with the Lakota people. Re-Member insists that all volunteers adhere to our policy against any proselytizing whatsoever during the course of your stay.

TOBACCO, ALCOHOL, AND DRUG POLICY

The use of tobacco and marijuana products is not allowed in Re-Member buildings, vehicles, or while visiting sites across the reservation. The use of tobacco products is only permitted in designated area(s). Possession, consumption, and transportation of alcohol is illegal within the boundaries of the Pine Ridge Reservation, and are strictly forbidden at Re-Member.

GROUP LEADER RESPONSIBILITIES

A Group Leader must be designated for each trip of two or more individuals. Group Leaders are responsible for remitting payments, ensuring all volunteer forms are submitted within guidelines, and ensuring all in their group always have insurance and emergency contact info with them. If the person who organizes the group will not be attending, an on-site Trip Leader must be designated and is responsible for the following:

• Group/Trip Leaders will collaborate with Re-Member staff to determine whether their volunteer(s) will participate in activities that could involve some measure of risk.
  
  

• Group/Trip Leaders are responsible for maintaining the order and discipline of their group.

We require a ratio of 1 adult (18 years or older) for every 6 young people (17 years or younger). If the group consists of male and female youth, the group must consist of one adult of each gender.